Choose an output you can verify.
A document assistant is most useful when you know what work it should produce and how you will check it. We start with the files and questions you actually use, then test the agreed output on suitable examples.
| Your task | Possible output | What you check |
|---|---|---|
| Find a keyword or topic | A list of relevant passages and their source documents | The original wording and any missing matches |
| Compare documents | A draft table of differences between supplied versions | Each difference against both versions |
| Prepare a report | A draft briefing based on the approved source material | Facts, citations, coverage and conclusions |
| Prepare a forecast | A projection using supplied figures and stated assumptions | Inputs, calculations and the assumptions behind it |
Long documents need a defined review.
Tell us whether you want a whole document summary, an answer to a specific question, a comparison, or a search across a collection. Those are different tasks. Document length, layout, file types and the number of simultaneous users affect which equipment and workflow are suitable.
Searchable text is different from a scanned image of a page. Tables and text recognition need their own checks. We assess representative files and confirm realistic limits before installation, rather than promising that any document can be handled at any size.
Exact keyword searches and reviews for a broader topic also need different acceptance checks. A relevant looking answer is not evidence that every file or passage was considered.
From source documents to a draft briefing.
For example, a team might want to prepare a weekly briefing from a set of approved internal reports. A scoped workflow could collect the important changes, retain references to the source material, identify open questions and produce a draft in the team’s preferred format.
During testing, we check whether facts can be traced to the supplied reports and whether the assistant clearly says when information is missing. The person responsible for the briefing reviews the sources, corrects mistakes and approves the final version.
Forecasts should show their assumptions.
A useful projection needs more than plausible wording. We agree on the figures supplied, the period being forecast, the calculation method and the assumptions that must be visible in the result. Where appropriate, the workflow can prepare a draft explanation of the difference between a plan and actual results.
We test calculations separately from the written explanation. Outputs are estimates based on the available inputs, and a responsible person checks them before using them for a decision.
For government and other managed workplaces.
We plan workplace installations with the appropriate IT and security representatives. Your organization must approve the system, the information it may handle and the people allowed to use it. An individual employee’s interest does not replace that approval.
The agreed AI processing runs on your own computer or approved workplace hardware, with cloud AI features disabled and offline operation tested. Access controls, backups, device security and update procedures still need to be addressed. We do not claim government endorsement, security clearance or automatic compliance.
Describe the task, without sending the documents.
Use the quote form to describe the outcome you need, typical file formats and document lengths, number of users and any offline requirements. If you are still exploring, choose General inquiry to skip the hardware questionnaire.
The public website and its inquiry form are online services. Do not submit confidential documents, client information, credentials, protected records or classified information. We agree on an appropriate assessment process before using project material.